Online Privacy Statement Regarding the Processing of Personal Data, Effective Date: May 23, 2018

At the Scott Haldane Foundation (SHF), we are committed to protecting your privacy. We want you to understand how we may collect, use, share, and store information about you, as well as the choices available to you in this regard.

This Online Privacy Statement applies to SHF websites, online applications, and online services. If specified, it also applies to certain offline information we process about you. It does not apply to third-party websites and services, which have their own online privacy statements.

We may update this Online Privacy Statement from time to time. Depending on the nature of the changes, we will inform you via e-communication or through our website. We recommend you check the current version here. If we make changes to this statement, we will update the "Effective Date" at the top of this Online Privacy Statement.

What Data Does This Online Privacy Statement Apply To?

This Online Privacy Statement describes how we may collect, use, share, and store data obtained about you online. We collect online data when you:

- Visit or use our websites or apps (cookies);

- Register for and participate in activities we offer;

- Receive or respond to electronic communications from us;

- Submit an online information request to us.

What Data Do We Collect Online and How Do We Collect It?

The type of data we collect depends on the product or service you use.  

Sometimes, you provide data directly to us. For example, you may provide your name, account number, email address, mailing address, phone number, or date of birth when you:

- Complete an online registration form or survey, including when requesting information about our products online;

- Register for or sign up for our courses or other activities;

- Make a purchase via our websites or apps.

We also collect data through cookies and similar technologies. This only involves anonymized data, such as how you access our website or your general geographic location.

How Do We Use the Data We Collect About You?

We use the online data we collect about you to:

- Recognize you when you return to our websites or use our apps;

- Facilitate registrations;

- Inform you about our activities through newsletters and bulletins;

- Respond to your questions and requests via our websites, apps, or third-party platforms (including social media).

How Do We Share Your Data?

Some online data and other data qualify as personal data.  

We do not share your personal data, except as described below. We only share your personal data with your consent or when required or permitted by applicable law, such as:

- With financial institutions to collect fees you owe;

- With regulatory agencies, courts, and government authorities to comply with legal orders, regulatory requirements, or government requests;

- With business partners who jointly or separately provide products (such as trips or courses) and services (they may not use your personal data to independently offer their products or services unless you provide permission);

- For specific products or services when you have given your consent (e.g., through a registration form).

How Do We Protect and Store Your Data?

We use organizational, administrative, technical, and physical security measures to protect your personal data. These measures include computer security, secure files, and secure facilities. We require service providers to protect your personal data and use it solely for the purposes specified by us.

We will retain your personal data as long as necessary to deliver or offer our products and services to you, or until you indicate that you no longer wish to use our products or services. Exceptions may apply if we are required to retain data longer to comply with legal, regulatory, or dispute resolution requirements. When your personal data is no longer needed for business, legal, or regulatory purposes, we will take reasonable steps to securely destroy it or permanently anonymize it.

What Are Your Rights?

You have the right to access your personal data and to modify and/or delete it. You may also have the right to restrict or object to the use of your personal data in the following ways:

- You may withdraw your consent for us to use your personal data at any time;

- You may request a copy of the personal data we hold about you;

- You may specify which personal data you wish to change or delete.

If you wish to exercise your rights or have questions about how we process your personal data, please contact us.

Questions About the Online Privacy Statement?

If you have questions about this Online Privacy Statement, please contact us.

Definitions

- **Scott Haldane Foundation (SHF) (we, us, our)** – The Scott Haldane Foundation as identified at the beginning of this Online Privacy Statement.  

- **Cookies and similar technologies** – A cookie is a small text file placed on your computer's hard drive. We may place cookies when you visit our website, request or personalize information, or register for certain services. We use the term "Cookies and similar technologies" in this statement to refer to all technologies that collect data in this manner. Cookies are used internally and only involve anonymized data, such as how you access our website or your general geographic location.  

- **Service Provider** – Any supplier, third party, or company that provides services or performs business activities on our behalf, such as printing, mailings, communications services (email, direct mail, etc.), marketing, data processing, outsourced technology, management, service provision, collections, advertising management, auditors, consultants, accountants, and professional advisors.  

- **Anonymized Data** – Data or information used in a way that does not identify you to a third party. We derive anonymized data from personal data and include data obtained from various sources, including cookies and similar technologies.  

- **IP Address** – A number assigned to a device when it connects to the internet.  

- **Online Data** – Data or information collected on the SHF website.  

- **Personal Data** – Any data relating to an identified or identifiable natural person, such as name, addresses, phone number, email address, and other data specific to that individual.  

- **Business Partners** – Third parties with whom we do business and maintain contractual relationships, such as (digital) payment providers, insurance companies, travel agents, and airlines.