General Terms and Conditions Scott Haldane Foundation, Effective Date: February 15, 2026


Article 1: Definitions
In these terms, the following definitions apply:

  1. Terms: the present general terms and conditions. 
  2. SHF: the Scott Haldane Foundation (also: Scott Haldane Stichting), Comeniusstraat 3, 1817MS Alkmaar, the Netherlands. 
  3. Activity: the course, congress, continuing or further education organized by SHF. 
  4. Participant: the physician/person who registers for an Activity. 
  5. Partner: a third party accompanying the Participant without taking part in the Activity. 
  6. Agreement: the registration of a Participant or Partner. 
  7. Parties: SHF and the natural or legal person who has entered into an Agreement or is the negotiating one.


Article 2: Scope of the Terms

  1. By registering, the Participant and/or Partner accepts these Terms. The Terms apply to every Agreement between the Parties to which SHF has declared them applicable, unless explicitly agreed otherwise in writing. Any deviating terms used by the Participant or Partner are only binding for SHF if expressly accepted in writing. 
  2. These Terms also apply to all agreements with SHF requiring the involvement of third parties. 


Article 3: Formation of the Agreement
Agreements are concluded in writing by signing a registration form via post or email, or by submitting a fully and correctly completed registration form via the SHF website.

Article 4: Execution of the Agreement

  1. SHF shall perform the Agreement to the best of its knowledge and ability, based on the state of science at that time. 
  2. If necessary for proper execution, SHF may have certain tasks performed by third parties. 


Article 5: Amendment of the Agreement

  1. SHF is entitled, when organizing an Activity, to deviate from the announcement if it cannot reasonably be required to carry out the Activity exactly as announced. If it appears that, for the proper execution of the Agreement, it is necessary to amend or supplement the Activity, SHF shall inform the Participant accordingly. 
  2. If a Participant or a Partner wishes to make any changes to the Agreement, this must be done in writing, and SHF shall, where possible, amend the Agreement accordingly. 
  3. If the amendment or supplementation of the Agreement has financial and/or qualitative consequences, SHF shall inform the Participant or the Partner thereof in advance.


Article 6: Termination of the Agreement
If circumstances require or due to insufficient Participants/Partners, SHF may terminate the Agreement without liability. Any paid course fees will be refunded in full as soon as possible.

Article 7: Price Adjustments
If, during the term of the Agreement, changes occur in cost components—for example due to changes in flight prices, laws, governmental decisions or regulations, or other cost elements—SHF may unilaterally adjust the price of the Activity.

Article 8: Registration
Registrations are processed by SHF in order of receipt. The date of receipt by SHF is decisive.

  1. Only written registrations or registrations via the SHF website will be processed. 
  2. Registrations are not binding on SHF unless confirmed in writing by SHF. 
  3. By registering, the Participant and/or the Partner is obliged to pay the costs of participation in the Activity within the stipulated period of 14 days. 
  4. SHF reserves the right to change the minimum or maximum number of Participants for its Activity without prior notice. 
  5. SHF reserves the right to refuse incomplete registrations. 
  6. By registering, the Participant and/or the Partner acknowledges that participation in the Activity is entirely at their own risk. 
  7. The right to participate in the Activity arises from a distance contract. A Participant or Partner may cancel their participation in an Activity in the Netherlands free of charge within fourteen (14) calendar days after submission of the registration, unless the start date of the Activity falls within that period and/or the Participant has requested SHF to send course materials within that period in view of the start date. However, a Participant or Partner cannot cancel their registration for an Activity abroad, including travel to the foreign location where the Activity takes place, free of charge once the registration has been submitted to SHF, and must comply with the cancellation conditions set out in Article 10.


Article 9: Payment, Settlement, Assurance

  1. Payment must be made within 14 days of the invoice date, but in any event no later than the commencement of the Activity. 
  2. If the Participant or the Partner disagrees with the invoiced amount, they must notify SHF in writing immediately, and no later than within the 14-day payment period, failing which the Participant or the Partner shall be deemed to have accepted the invoiced amount. 
  3. If the payment term is exceeded, the Participant or the Partner shall be in default without the need for prior notice of default or warning. For each instance of late payment, the Participant or the Partner shall owe interest on the outstanding amount at an annual rate equal to the applicable statutory interest rate plus a surcharge of 2 percentage points. Interest shall be calculated on a daily basis, with part of a day counted as a full day. 
  4. Any failure to meet the payment deadline entitles SHF to suspend its obligations towards the Participant or the Partner immediately and without prior written notice. 
  5. In the event of non-payment or late payment, the Participant or the Partner shall, in addition to the principal amount and accrued interest, be liable for full compensation of both extrajudicial and judicial collection costs, including but not limited to the costs of lawyers, bailiffs, and collection agencies. 
  6. Any right of settlement by the Participant or the Partner, on any grounds whatsoever, is excluded. Payments made by the Participant or the Partner shall first be applied to outstanding interest and costs, and thereafter to the oldest unpaid invoices, even if the Participant or the Partner indicates that the payment relates to a more recent invoice. 
  7. The Participant and/or the Partner undertakes, upon first request by SHF, to provide assurance or to supplement existing assurance as assurance for the fulfilment of their payment obligations under the Agreement.


Article 10: Cancellation Policy
The following cancellation conditions apply:

  1. In the event of cancellation by the Participant or the Partner more than three months prior to the commencement of the Activity for which registration has taken place, an administration fee of €50 per person shall be due. In the case of cancellation of Activities outside the Netherlands, the cancellation fee shall amount to 40% of the total costs, increased by any non-refundable ticket, accommodation, and diving costs. 
  2. In the event of cancellation by the Participant or the Partner between three months and one month prior to the commencement of the Activity for which registration has taken place, 90% of the total registration costs shall be due, increased by any non-refundable ticket, accommodation, and diving costs. 
  3. In the event of cancellation by the Participant or the Partner within one month or less prior to the commencement of the Activity for which registration has taken place, 100% of the total registration costs shall be due. 

For all cancellations, written notification to SHF is required. For the above-mentioned periods, the date of receipt by SHF shall be decisive.

Article 11: Liability

  1. SHF accepts no liability whatsoever, in any form, whether in the Netherlands or abroad, for any accidents and their consequences, including death, such as but not limited to sudden medical conditions and diving accidents, damage to or loss of property, or for the consequences of an Activity not taking place or taking place at a different time, or for any resulting damage. 
  2. SHF compiles the course materials it provides with due care. However, SHF does not guarantee the completeness or accuracy of these materials. Liability for any damage resulting from decisions or actions based on the course materials and/or information otherwise provided in the context of an Activity is excluded.


Article 12: Complaints

  1. If the Participant or the Partner considers that SHF has in any way failed to perform the Agreement, they must notify SHF thereof in writing immediately, and no later than 7 days after discovering the failure or 7 days after they could reasonably have become aware of it, failing which the Participant or the Partner shall no longer be entitled to invoke such failure. 
  2. Complaints do not suspend payment obligations. 
  3. Deviations in the quality of the Activity that are considered acceptable within the industry or are unavoidable shall not constitute grounds for complaints, termination of the Agreement, or compensation. 
  4. The complaints handling procedure can be requested from SHF.


Article 13: Force Majeure

  1. In addition to the provisions of Articles 6 and 11 of these Terms, any failure by SHF that is not attributable to it, nor for its account under the law, a legal act, or generally accepted standards, shall not entitle the Participant or the Partner to terminate the Agreement or to claim compensation. 
  2. The situations referred to in the previous paragraph include, but are not limited to: business interruptions, strikes, trade union actions, illness or absence of SHF staff, disruptions in or limitations of the supply of energy or materials, transport disruptions, fire, explosion, civil commotion, vandalism, mobilization, unrest, war, terrorism, export restrictions, as well as any governmental measures that wholly or partially hinder the performance of the Agreement, frost, storms or adverse weather conditions, flooding, any impediment by third parties involved in the execution of the Agreement—whether or not at SHF’s request—failures of auxiliary persons, machinery breakdown, and the total or partial loss of goods necessary for the performance of the Agreement.


Article 14: Intellectual Property

  1. All intellectual property made available by SHF to the Participant shall remain the property of SHF. 
  2. No part of the syllabus or the accompanying course materials may be reproduced, stored in an automated data system, or made public in any form or by any means, whether electronic, mechanical, by photocopying, recording, or otherwise, without the prior written consent of SHF. The course materials, whether in written or electronic form, may not be used outside SHF courses without the prior written consent of SHF.


Article 15: Disputes
In all disputes between the parties, the competent court shall be the District Court of Amsterdam.

Article 16: Applicable Law
Dutch law shall apply to every agreement between SHF and the Participant or the Partner.

Article 17: Availability of Terms
The General Terms and Conditions of the Scott Haldane Foundation can be consulted at: www.scotthaldane.nl

Article 18: Language and Prevailing Version
In the event of any discrepancy, ambiguity, or dispute regarding the interpretation of these Terms, the Dutch version shall be considered the original and legally binding version. The English version is provided for convenience only and no rights may be derived from it.


Version January 2026